Procedures for Performing Groups
PMEA 2018 In-Service Conference, April 19-21, Lancaster
Fee - $10
Window of Opportunity
to Submit – Wed. April 26 – Friday, June 2, 2017
Failure to comply with the
PMEA In-Service Conference Performance criteria will result in the performance
application not being considered for the conference. All deadlines and criteria
must be met. No refunds of performance application fees will be made.
Teachers and conductors of all performing groups submitting applications MUST BE CURRENT MEMBERS OF PMEA. In the
case of faculty ensembles, all performers in the ensemble MUST BE CURRENT MEMBERS OF PMEA - No exceptions.
All groups wanting to appear in any concert session of the PMEA In-Service
Conference must submit the following via the Submittable program (pmea.submittable.com/submit)
during the submission window (Wed., April 26 – Fri. June 2, 2017):
A. Completed application for
fee of $10 per submission - A quality recording of your ensemble’s
performance must be submitted online via Submittable (application fee must be
paid with credit card).
C. Copies of
performance program(s) from the current school year which must include all
selections submitted on the audition recording (look for the attachment
fields on the online application).
live recording of three (3) selections
(individual movements of a piece can be considered as separate pieces) performed during the current school year (audio only
or audio and video - please be sure
conductor cannot be identified if submitting video).
shall mean NO studio enhancements or alterations of any type.
ii. Live performance shall mean a complete
performance of each selected work, whether in the rehearsal room or concert
venue, with or without an audience. Example:
It is not acceptable to “build” a recording using individual tracks recorded at
different times and then mixing the tracks together to create the final
recording of that selection.
iii. Live performances shall also mean that
all accompaniments must be live; no recorded accompaniment
choirs/vocal jazz choirs must submit a video file.
applicants may opt to audition by a video file.
& Instrumental Submissions must include three contrasting selections illustrating wide musical variety with
a total time limit of 15 minutes.
Accompanied choral groups must be accompanied by live musicians. No commercial
pre-recorded tracks may be used. Non-commercial recorded accompaniments done by
student musicians may be used but must be identified on the application.
Music Submissions must follow the guidelines as above; however, if the
group involves visual material and the director feels it would be beneficial, a
video may be submitted. The submission must be clean and cannot contain
anything that would identify the group or director in any way.
Groups must follow the same procedures as above; however, eligible groups
will be invited at the discretion of the Conference Chair.
H. All audition materials shall be submitted via the
Submittable program during the window of opportunity which begins on Wednesday, April 26 and will close at
midnight on Friday, June 2, 2017.
Each application for performance must be verified by an administrator
(principal or superintendent) certifying it is the intent of the group to
appear on the conference program, if invited (with the exception of college
& community groups).
Conductors of performance groups:
A. must be paid members of PMEA
B. must be the director of the
group on the audition recording.
C. who are submitting multiple ensembles for consideration,
should more than one ensemble be selected, must choose only one ensemble to
perform at the conference.
5. Performance groups appearing at the
conference must be the same ensemble represented on the audition recording. If
accepted, students in the performing group must be current members of the
ensemble (cannot bring back students that were in the ensemble last year, but
not this year). Example: If your 2016-17 5th Grade Honor Choir auditions and is selected, your 2017-2018 5th
Grade Honor Choir performs.
6. PMEA acknowledges the wide
diversity of performing ensembles and encourages the submission of “emerging
ensembles” however, for purpose of “Concert Session” at the conference,
performing ensembles will be limited to the following:
A. Bands: traditional concert
bands, wind ensembles, and jazz bands (no combos)
B. Choirs: traditional choral
ensembles of like or mixed voices, chamber choirs, show choirs, vocal jazz
ensembles, etc. (minimum of 16 members)
C. Orchestras: string or full
orchestras (minimum 16 members)
D. Small Ensembles: wind, brass,
percussion, string, jazz combos, or vocal small ensembles.
E. Non-Traditional or Emerging Ensembles:
mariachi, steel drum, guitar ensembles, technology ensemble, etc.
7. No school, organization or director may have a performance group of the
same medium (i.e. choir, band, and orchestra) appear at consecutive PMEA
Conferences. This applies to all
ensembles appearing on any concert at the conference. (Example:
A school, organization or director may not enter a concert choir one year and a
woman’s choir the next year).
8. No more than two ensembles from the same
school building may perform at the PMEA Conference in the same year.
An effort will be made to ensure that invited performing groups will represent a
variety of levels, sizes and genres.
Groups selected as performing ensembles may be asked to serve as a
demonstration group for the conference.
11. If submitting
more than one ensemble for consideration, a separate application must be
completed and a separate fee must be paid for each ensemble auditioning under
the same director.
The director of the group submitting the application must remain the director if the group is selected. If there is a
change in directors, the group will be disqualified, no exceptions.
All performing groups are auditioned on a strictly anonymous and impartial
basis by panels of music educators who serve as adjudicators. Quality of
performance, literature displayed and the potential contribution to the entire
content of the conference program will be the determining factors in the final
selections. No evaluations from the adjudicators will be provided for the
Invitations to appear at the 2018 PMEA In-service Conference will be issued by
the Conference Program Chair by September. *Please note that you be me asked to share a concert hour with another performing group.
Deadline: Friday, June 2, 2017